Coronavirus 2019 (COVID-19) Healthcare, Business and Workplace Outbreak Resources
Reporting Non-Healthcare Facility Workplace Outbreaks
Assembly Bill 685 (Chapter 84, Statutes of 2020) requires employers to notify the local Public Health Agency of outbreaks of 3 or more cases of COVID-19 at a worksite within a 14 day period. Assembly Bill 685 applies to all public and private employers in California, except health facilities.
Please use this Shared Portal for Outbreak Tracking site to report a worksite outbreak.
See
Steps to Report Cases
below for detailed instructions.
Note - “Worksite” means the building, store, facility, agricultural field, or other location where a COVID-19 positive worker worked. This includes hallways, restrooms, lobbies, breakrooms, etc. In accordance with HIPAA Privacy and Security Rules, all information you provide in this form will remain confidential; the information you provide will not impact immigration status.
Reporting Healthcare Facility Outbreaks
The California Department of Public Health (CDPH) requires reporting by congregate facilities of
all
confirmed and probable COVID-19 cases in both residents and staff to their local health department.
See
Steps to Report Cases
below for detailed instructions.
In accordance with HIPAA Privacy and Security Rules, all information you provide in this form will remain confidential; the information you provide will not impact immigration status.
Steps to Report Cases for all Workplaces/Congregate Settings:
El Dorado County now uses the Shared Portal for Outbreak Tracking (SPOT) to receive information about COVID-19 cases in congregate settings and business outbreaks.
For an overview training of the SPOT reporting process,
view this video.
Step One:
Complete the application (linked below) to submit a SPOT Intake Form.
SPOT Intake Form (ENGLISH)
SPOT Intake Form (SPANISH)
Step Two:
For all positive cases at the location, liaison will identify any individuals who were in close contact (within 6ft for over 15 minutes total in a day during the
infectious period) with the positive case(s). This information will be for internal contact tracing for the facility/business to identify close contacts of the COVID-19 positive cases and to isolate or quarantine business contacts, or healthcare residents and staff as
applicable.
Healthcare facilities and Workplaces/Businesses are responsible for internal contact tracing and do not need to report close contact information to El Dorado County Public Health.
Step Three:
Once the liaison has submitted a request, the El Dorado County Case Investigation office will review the form and send an email with the next steps. The El Dorado County Case Investigation office is open Monday – Friday from 8 AM to 5 PM. The office is closed on all federal holidays. If an account request is submitted over the weekend or on a county holiday, the request will be reviewed the next workday.
Step Four:
The El Dorado County Case Investigation office will send instructions in an email to the liaison. These instructions will provide access to a location-specific “Exposure Event” outbreak reporting page. The liaison will then complete all required information for positive COVID-19 cases associated with the business or congregate facility through SPOT.
Step Five:
Each additional COVID-19 case related to the same exposure should be reported through SPOT as described in steps two through four until at least 14 days have passed without any new COVID-19 positive individuals being identified and the exposure event is closed.
Step Six:
Once positive COVID-19 individuals complete their
isolation period or their contacts complete any applicable quarantine period, then individuals can return to their regular duties at workplaces or healthcare centers. If documentation is needed for employee records then the following documents can be used for employees to self-attest to meeting recovery/release criteria.
COVID-19 Exposure Employee Certification to Return to Work
COVID-19 Symptomatic Employee Certification to Return to Work
For HealthCare/Congregate Living Facilities:
Liaison should return to SPOT portal to report on end of isolation update for RESIDENTS with release of isolation date, symptom review and end of symptom information as well as any applicable hospitalization details.