Fiscal Year 2013/2014 CIP Mid-Year Update

On June 18, 2013, the Board adopted the 2013 Capital Improvement Program (CIP), which included a Current Year work plan, a Five-Year CIP, a Ten-Year CIP, and a Twenty-Year CIP. Since the 2013 CIP adoption, the majority of projects remain within budget and on schedule. However, a number of CIP revisions were necessary to reflect more accurate forecasts for project cost and/or schedule for Fiscal Year 2013/2014 (FY 13/14)

Projects in the FY 13/14 CIP Project Status Update table have had changes in their FY 13/14 cost or schedule since the June 18, 2013 Board adoption. Budgets and schedules for these projects were approved by the Board on September 24, 2013, and will be updated in the 2014 CIP Book.

On February 11, 2014, the Board approved a Mid-Year update to projects in the 2013 CIP that will require budget or schedule updates for FY 13/14. The update included the following CIP changes:

Projects with Cost or Schedule Changes:
Projects in the FY 13/14 CIP Mid-Year Project Status Update table have had changes in their FY 13/14 cost or schedule since the September 24, 2013 CIP update. Budgets and schedules for these projects will be updated in the 2014 CIP Book.

Projects Reinstated to 2013 CIP:
The Board authorized the reinstatement of the following six completed projects to the 2013 CIP to ensure proper closeout:

  1. Angora Creek Fisheries Enhancement Project (CIP #95161)
    Construction was completed in FY 12/13, but some minor environmental monitoring work continued into FY 13/14. Environmental monitoring costs in the amount of $1,000 will be added to FY 13/14.
  2. Bass Lake Road Full Improvements - Phase 1A (CIP #66109)
    Construction of the culvert installation was completed in FY 12/13, but some minor administrative closeout work continued into FY 13/14. There is no increase to the overall project budget. Construction Engineering costs in the amount of $561 will be added to FY 13/14.
  3. New York Creek Trail East - Phase 1 (CIP #97005)
    Construction was completed in FY 12/13, but additional staff work was required in FY 13/14 to address utility company overlapping property rights. Additional staff work was also required to prepare and negotiate the appropriate land rights and future maintenance for the trail. This required a cooperative agreement with the El Dorado Hills Community Service District (EDHCSD), and a joint usage agreement between the EDHCSD and the Sacramento Municipal Utility District. Construction Engineering staff costs in the amount of $1,311 will be added to FY 13/14.
  4. Rubicon 5 Erosion Control (CIP #95178)
    The construction phase of this project was completed in FY 12/13, but some minor environmental monitoring work continued into FY 13/14. This area has been identified as a long-term water quality monitoring site by a group comprised of local jurisdictions in the Tahoe area. Additional environmental monitoring costs in the amount of $10,000 per year will be required for FY 13/14 and FY 14/15, and then will be covered by the National Pollutant Discharge Elimination System (NPDES) program.
  5. U.S. 50 HOV Lanes Phase 1 - El Dorado Hills to Bass Lake Grade (CIP #53110)
    Construction was completed in FY 12/13, but some minor administrative closeout work continued into FY 13/14. There is no increase to the overall project budget. Construction Engineering and Administration costs in the amount of $332 will be added to FY 13/14.
  6. U.S. 50 HOV Lanes Phase 2A - Bass Lake Road to Cameron Park Drive (CIP #53113)
    Construction was completed in FY 12/13, but significant administrative closeout work and outstanding payments to contractor continued into FY 13/14. There is no increase to the overall project budget. Construction and Construction Engineering and Administration costs in the amount of $376,433 will be added to FY 13/14.

Projects moved from Twenty-Year CIP to Current Year Work Plan:

The Board authorized the advancement of two projects from the Twenty-Year CIP to the Current Year work plan:

  1. U.S. 50/Camino Area Parallel Capacity/Safety Study (CIP #71319)
    Caltrans is moving forward on a new undercrossing (future interchange) in the Camino area. Additional costs were added to enable staff to provide oversight of Caltrans and conduct public outreach. Planning/Environmental costs in the amount of $10,000 will be added to FY 13/14.
  2. U.S. 50/Ponderosa Rd/So. Shingle Road Interchange Improvements (CIP #71333)
    Planning/Environmental costs increased due to Caltrans' request for new traffic counts by the consultant. Planning/Environmental costs in the amount of $10,000 will be added to FY 13/14.

Project with Significant Change in Scope:

  1. New York Creek Trail East (CIP #97005)
    This project is being completed in two phases to include the addition of a bridge structure to the scope of work. The needed bridge structure to cross New York Creek was not included in the initial project scope prepared by the former General Services Department. Phase 1 was constructed from Silva Valley Parkway to just east of New York Creek in FY 12/13. Phase 2, which includes the needed bridge and will complete the bike path from the east side of the creek to Stephen Harris Park, will be scheduled when funding is identified.