System Vendor
|
System Product/Application |
Brief Statement of System's Purpose
|
General Description of Categories or Types of Data
|
Frequency of Data Collection
|
Frequency of Data Update
|
Department Primary Custodian
|
| Adobe Systems Incorporated | Adobe Acrobat DC Pro
| Read/edit PDFs
| Documents
| As needed
| As needed
| Countywide
|
Adobe Systems Incorporated
| Adobe Sign
| Sign and Publish documents
| Documents
| As needed
| As needed
| Countywide
|
Alert Media
| AlertMedia
| Mass communication tool used by CAO to communicate urgent messages to employees (internal)
| Notification data
| Daily
| Daily
|
CAO-EMS
|
ASAP Systems
| ASAP Passport
| Fixed asset tracking
| Fixed assets
| As needed
| As needed
| HHSA-Admin
|
CalSAWS
| CalSAWS (formerly C-IV)
| Case Management system & eligibility tracking
| Participant eligibility data
| As needed
| As needed
| HHSA-SS
|
Carahsoft
| Timetrade
| Appointment management
| Appointments, scheduling
| Daily
| Daily
| Countywide
|
Cascade Software
| WINCAM Facilities
| Facilities management
| Accounting data
| Daily
| Daily
| CAO-Facilities
|
Cascade Software
| WINCAM Fleet
| Fleet management
| Vehicle, mileage data
| Daily
| Daily
| DOT
|
Caseload Explorer (PRIORS)
| Automon
| Case management for Probation
| Patient data
| As needed
| As needed
| Probation
|
Central Coast Energy Services Energy Services, Inc
| ServTraq
| Case management for Low-Income Home Energy Assistance Program and DOE Weatherization Assistance Program
| Case management , reporting
| Daily
| Daily
| HHSA-HS
|
Chamelion Beach
| Chameleon
| Animal control data
| Animal owner information
| Daily
| Daily
| HHSA-AS
|
Accela
| EnvisionConnect
| Permit application, inspection, compliance tracking
| Permitting, inspections,time keeping, enforcement
| Daily
| Daily
| EMD
|
Developed in-house
| ACES
| Public Defender Case Management System
| Case assignments, notes, and disposition information
| As needed
| As needed
| Public Defender
|
Developed in-house
| Assessment Appeals
| Tracking tool (owner, status, etc) for annual appeals process, scanned in- used by Rec Clerk & Assessor
| Property information
| Daily
| Daily
| Assessor
|
Developed in-house
| Bug Report
| Reporting tool for application bugs
| Error codes & application data
| As needed
| As needed
| IT
|
Developed in-house
| DOT Roads (Dreamweaver)
| Road Maintenance
| Road & Traffic data
| As needed
| As needed
| DOT
|
Developed in-house
| EDCAT/SAEBERS(FAMIS Reports)
| Legacy internal auditing and reporting system. SAEBRS: employee payroll reports
| Financial
| Daily
| Daily
| Countywide
|
Developed in-house
| EDCGOV (SharePoint 2013)
| Public County website
| Various, accounting, financial
| Daily
| Daily
| Countywide
|
Developed in-house
| EDCNET (Dreamweaver)
| Public County website
| Various, accounting, financial
| Daily
| Daily
| Countywide
|
Developed in-house
| EMS HR
| This is a database used to track EMT and paramedic licensure
| Medical
| As needed
| As needed
| CAO-EMS
|
Developed in-house
| EMS Patient Data
| Old patient billing accounts (for legal obligations)
| Medical
| As needed
| As needed
| CAO-EMS
|
Developed in-house
| PRIMA
| An enrollment system to track registration process for IHSS providers
| HHSA registration data
| As needed
| As needed
| HHSA-Admin
|
Developed in-house
| Tax Sale
| Collect information of defaulted property going to tax sale auction
| Name, address, parcel, default amounts, notes
| Annually
| As needed
| Treasury (TTC)
|
Developed in-house
| WINCAM SSRS/Interface
| Reporting for WINCAMS
| Accounting data
| As needed
| As needed
| CAO-FAC
|
DevMecca.com, LLC
| StreetSaver
| Road Pavement management Software
| Road & Traffic maintenance & analysis
| As needed
| As needed
| DOT
|
EMC
| Application Extender
| Online document management
| Scanned documents, images, maps
| Daily
| Daily
| Countywide
|
ESRI
| ArcGIS
| Geographic info
| ARCGIS for server/ARCview
| Daily
| Daily
| Surveyor/Building & Planning
|
ESRI
| | Geographic info
| ARCGIS for server/ARCview
| Daily
| Daily
| Surveyor/Building & Planning
|
Essential Forms
| Essential Forms
| Legal forms templates
| Various
| As needed
| As needed
| HHSA-PG
|
FileZilla
| FileZilla
| (Un)Secure transfer of files
| Various
| Various
| As needed
| Countywide
|
Firefox
| Firefox
| Browser search engine
| Browser
| Daily
| n/a
| Countywide
|
Fiscal Experts
| Time Study Buddy
| SS Staff Quarterly Time Studies
| Time study data
| As needed
| As needed
| HHSA-CS
|
Google
| Google Earth
| View earth from satellite
| Images
| Daily
| Daily
| Countywide
|
Google
| Google Earth Pro
| View earth from satellite
| Images
| Daily
| Daily
| Countywide
|
GovDelivery
| GovDelivery
| Communication via subscriptions
| Communication via subscriptions
| Daily
| Daily
| Countywide
|
HAPPY Software, Inc.
| Happy/Housing Pro
| Case management system for the Public Housing Authority Housing Choice Voucher Program
| Case management inspections
| Daily
| As needed
| HHSA-Admin
|
Harmony Information Systems
| Harmony / WellSky
| Database for Senior Programs
| Medical
| Daily
| Daily
| HHSA-CS
|
Lancet Technology
| Trauma One
| Trauma registry for transmital to the state repository (Marshall & Barton)
| Medical
| As needed
| As needed
| CAO-EMS
|
Netsmart
| Avatar (Netsmart)
| Behavioral Health Electronic Health Record and Fiscal Billing
| Clinical and billing
| Daily
| Daily
| HHSA-BH & Fiscal
|
Netsmart
| Avatar Document Imaging & Archiving
| Allows scanning of documents into Avatar
| Scanned documents, images
| As needed
| As needed
| HHSA-BH
|
Netsmart
| Avatar Signature (Topaz)
| To enable electronic signatures within Avatar using an external Topaz signature pad
| Scanned documents, images
| As needed
| As needed
| HHSA-BH & Fiscal
|
Panosoft
| Panoramic
| Case management system for Public Guardian
| Investigations, case management, payments, receipts
| Daily
| Daily
| HHSA-PG
|
Patagonia
| Patagonia (CareAccess)
| Public Health Clinic Case Management System
| Electronic health records
| As needed
| As needed
| HHSA-PH
|
Semitec Solutions, LLC
| Simtech Solutions
| Homeless tracking and data analytics
| Population analytics
| As needed
| As needed
| HHSA
|
Simply Made Apps
| In/Out Board
| Staff electronic attendance tracking
| Attendance tracking
| As needed
| As needed
| Probation and HHSA
|
Simtech Solutions
| Counting Us
| Homeless population tracking and migration data
| Population metrics
| As needed
| As needed
| HHSA-Admin
|
Superion
| TrakIt
| Permit tracking for Building & Planning
| Building permit, plan checking, inspections
| As needed
| As needed
| Building and Planning
|
Tyler Technologies
| FENIX (MUNIS/ESS)
| ERP County Core Systems
| Various, accounting, financial
| Daily
| Daily
| Countywide
|
Ultimate Kronos Group
| Kronos
| Timekeeping system
| Dates and time info
| Daily
| Daily
| Countywide
|